Project Coordinator

Lenexa, KS

Full Time

Mid Level

Position Summary

NovaTech is seeking a detail-oriented and organized Project Coordinator to support our engineering team in the planning, documentation, and execution of engineered automation and controls projects. This position will work closely with project engineers to help manage timelines, coordinate communications, track tasks, and assist with technical documentation and reporting.

Key Responsibilities

Support project engineers in coordinating project timelines, schedules, and deliverables
Maintain project tracking tools including schedules, budgets, and task lists
Assist in preparing customer documentation, technical reports, and internal and external status updates
Coordinate meetings, record notes, and follow up on action items
Facilitate communication between internal teams and external customers or vendors
Monitor project milestones and work with engineers to ensure completion of upcoming deadlines or outstanding items
Help organize and track incoming project-related documentation and approvals
Provide administrative support for project logistics such as travel, training, and resource planning
Assist in compiling and organizing product testing, delivery, and warranty documentation

Education & Experience Required

Associate or Bachelor’s degree in Business, Engineering, or related field preferred
2+ years of experience in a project support or administrative role, preferably in an engineering, technical, or manufacturing environment
Strong organizational and time management skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with Wrike or similar scheduling tools is a plus
Excellent communication skills, both written and verbal
Ability to manage multiple priorities in a fast-paced environment
Familiarity with SCADA systems, automation, or substation environments is a plus but not required

Core Competencies

Detail-oriented with a focus on accuracy and follow-through
Collaborative and team-focused mindset
Able to learn technical language and industry terminology quickly
Self-starter with a proactive approach to supporting others
Flexible and adaptable in handling changing priorities

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NovaTech Automation

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Project Coordinator

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